You NEVER think losing your files will happen to you until it actually does, and you’re caught without a backup. Be it through computer crashing, virus attack or stolen computer. Backups are extremely easy to keep, so there’s no reason not to have one.
Make sure your backup process completes successfully before using your computer again.
Set a schedule to backup all of your important files. Depending on how often you use your computer and the files change, you can setup most programs to run however often you like. Just remember to have media ready and the computer on when it is time for backups.
Keep your data in a safe place away from environmental hazards. Depending on how important it is, fire safes and safety deposit boxes are great places to keep backup media. If they are not very critical, filing cabinets or desks are fine places. Consider using off-site backup solutions.
Backing up your computer can take a long time, especially if you have quite a bit of data you would like to keep. Plan the backup for a time that your computer will be on (or you purposefully leave it on), but a time that you will not be using the files.
Set a reminder on your calendar to personally check and verify your backup every few months. Nothing is worse than assuming that your files are backed up, having a device failure/loss (e.g. hard drive crash), and then discovering that your backup isn’t up to date or you didn’t back up what you needed to back up.
Good backups consist of several different backup methods with regular testing of the backups.
HERE’S HOW TO SET ONE UP
Have an External Hard on hand – two if you have personal data that you CANNOT afford to loose. There are many automated programs to back up your data but unless you pay for the program, it’s probably not worth it. The automated program that comes with Windows is cumbersome and copies files you don’t want/need and you also want to be able to access your files that you have copied from ANY machine, not just your own.
Here is how we suggest you copy your important data
Plug in your hard drive
Open Windows Explorer
Select the files to back up. We suggest
Highlight each file by clicking on the first file and then hold down the CTRL key and clicking the next file and the next etc. To copy them to the Clipboard by right-clicking them (somewhere OVER the highlighted area) and selecting Copy, or by pressing Ctrl+C.
Open the destination folder where you wish to back up the data. This folder should be on an external hard drive. Right click anywhere in the folder and PASTE. This will start the copy process. It will take time (depending on the amount of files that you have)
If you are doing this for the second or third time it may ask you if you wish to overwrite files – say yes if they are the same.
If you want an automated system in place, please don’t hesitate to contact us at DESC Computers and we can assist you in this process.